Personal Assistant

Average Salary: £25,000 - £30,000
Competition: LOW
Years Experience: 3 years +

Job Summary

Personal Assistants are invaluable to many Managers and Directors. They give Managers and Directors the freedom to do what they do best, by providing secretarial and administrative support. Personal Assistants, we salute you.

Duties

It’s definitely not uncommon for the Managers and Directors to delegate some of their tasks to Personal Assistants. So it’s important to know the organisation’s aims and objectives thoroughly. Trust is the building blocks to any relationship (also great relationship advice for you love birds out there) and can influence the tasks that you are set. Though usually, you’ll be responsible for doing the following duties:

  • Screening telephone calls and dealing with enquiries
  • Keeping your Manager’s or Director’s diary organised and making appointments
  • Dealing with incoming correspondence on behalf of your Manager or Director
  • Obtaining requested information and preparing documents, reports and presentations
  • Organising and attending meetings whilst writing the minutes
  • Arranging transport, visas and accommodation for distant business trips

Key Skills & Characteristics

A Personal Assistant should:

  • Have excellent verbal, listening, written and interpersonal skills
  • Take a proactive approach, whilst being organised and managing time effectively
  • Be professional, honest and maintain confidentiality
  • Have a great attention to detail and ensure accuracy at all times
  • Be flexible and adaptable under pressure, whilst being able to meet deadlines

Entry Routes

A degree is not a prerequisite in becoming a successful Personal Assistant. But, completing a degree in Business, Management or Administration could increase your chances. Being fluent in a foreign language is always handy and may grab the interest of international organisations. Just a heads up, if you’re at the level where you can only say one sentence in a different language, like “Je vais aller à la piscine”, I’m afraid you’re not fluent. You can take that off your CV now.

What’s key is relevant work experience. Having previous experience working in the office and being comfortable using the Microsoft Office package, are both looked upon highly.

Job Progression

Personal Assistant

Executive Assistant

Executive Assistant to CEO

Advice From Our Experts

The Good

  • Influence – The position allows you to influence key decisions that your Manager or Director will make
  • High Responsibility – It’s a great feeling to have someone key that trusts and relies on you to do important tasks
  • Ever-learning – You get to learn a lot of things from people that are in a high position

The Bad

  • Recognition – At times you won’t be recognised for the work that you’ve put in
  • Repetitive – Some of the tasks such as filing, can be tedious
  • Authority – It’s not a role that you have a lot of authority in